Club scheduling software
Boxing club scheduling software: classes, training groups and competition days
Boxing club scheduling software helps you plan classes by training group and competition days around the gym time you actually hold. The work starts before the calendar: count your usable space, list your groups and their coaches, and collect the dates families are away.
Starter is free for clubs with up to 10 teams.
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A boxing week that fits your gym
0:00 By the end of this video, you will have a plan for your boxing club's week. It covers classes by training group and competition days, and it fits the gym time you really hold. We will cover the four inputs, class slots, a worked week, competition days, the checks, and how Play 2 Earn Sports helps.
What makes boxing scheduling different
0:19 A boxing club has its own rhythm. One gym hosts juniors, adult fitness classes and a competition squad through the week. Each group needs a coach on the floor for the whole class. Floor space, bags and the ring set the limit, not the clock alone. A competition day is a separate event, with its own weigh-in and medical check.
How do I build a boxing class schedule?
0:40 Start with four inputs. First, the gym hours you hold and the space you can use safely. Second, your training groups, their sizes and the coach for each one. Third, the season and competition dates you already know.
0:54 Fourth, the dates families are away. Collect these on one form, by one deadline.
Turn gym hours into class slots
1:00 Next, turn gym hours into class slots. A slot is the class plus a short changeover. Keep set-up and takedown inside your booking. Here is a typical example.
1:10 It is illustrative, not a specific club. The gym is booked Monday to Thursday, from five to eight thirty in the evening. After fifteen minutes of set-up, there are three one-hour slots, then fifteen minutes of takedown. Four evenings give twelve class slots.
1:27 The club runs four groups. Two junior groups and adult fitness train twice a week. The competition squad trains three times. That is nine classes, leaving three spare slots for make-ups.
Give every group a weekly shape
1:39 Give each group a regular weekly shape: the same evening and start time. Put the youngest group in the earliest slot, so families get home sooner. Check that no boxer is booked into two groups at once. Here is a typical week.
1:54 It is illustrative, not a specific club. The beginner juniors train on Monday and Wednesday at five fifteen. The competition squad trains on Monday, Tuesday and Thursday at seven fifteen. Developing juniors and adult fitness take two slots each, and three slots stay spare.
Competition days are their own calendar
2:12 A competition day is its own calendar. The host sets the date, venue, weigh-in and first bout. Plan two hours from arrival to the first bout: thirty minutes before weigh-in, a thirty-minute weigh-in and medical check, then an hour to warm up and wait. Put the competition on the club calendar as an event, not a class.
2:35 Families need the date, the venue, the arrival time and the weigh-in time. Today, entries, matching and the bout order stay with the event host or your association.
Check the draft before you publish
2:46 Before you publish, check the draft. Look group by group: no boxer in two places at once. Look slot by slot: one group on the floor at a time. Check that every class has a coach.
2:58 Keep the spare slots for a make-up or a coach change. Then publish once, and tell families where to check the calendar.
How Play 2 Earn Sports helps
3:05 Now, how Play 2 Earn Sports helps. Each training group can be a team in your club account. Practices are created with a location, and repeating practices are set up through the club's event tools. The gym is a venue with weekly windows and date exceptions.
3:22 Boxers and parents answer Going, Maybe or Can't go, and coaches see counts and names. Coaches mark attendance separately, as present, late, absent or excused. Each team has Team, Coaches and Parents channels. For a competition, the lineup builder shows a bout card by weight class.
3:44 When a team event changes, affected families get in-app, email and push notices by default. They can opt out of event email and push. A private chat between an adult and a minor brings in a parent or guardian until the player turns eighteen. Players under fourteen can only message teammates directly.
4:03 The app installs from the website on iPhone and Android. Gather the inputs, count the slots, check the draft and publish once. The full guide is on the page linked in the description. Try it with your own gym: Starter is free for clubs with up to 10 teams. Thanks for watching.
What makes a boxing club schedule different?
A boxing club has its own rhythm. One gym hosts junior groups, adult fitness classes and a competition squad through the week. Each group needs a coach on the floor for the whole class, and the youngest boxers usually need the earliest slot.
That creates three planning questions:
- Space is the limit, not just the clock. Bags, the ring and open floor decide how many people can train safely at once. In the plan below, one group uses the floor at a time, which keeps the coaching simple.
- Groups move during the season. Beginners progress, new members join after the holidays, and the competition squad grows before an event. Build in a review point rather than treating the first list as final.
- Shared buildings close. A community center or school gym can lose an evening to another booking. Check the building's calendar before you promise a full season.
The club's job is to make the class week clear and keep competition days visible. Entries, matching and the bout order stay with the event host or your association. Contact and safety rules come from your coaches and your association, not from a schedule.
The four inputs
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Gym hours and safe space
Write down the hours you hold, the exact booking boundaries and how many people can train safely at one time. Include set-up and takedown. A booking from 5:00 pm to 8:30 pm is not three and a half hours of boxing if the mats go down at 5:00 and the bags are cleared at 8:30.
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Training groups and coaches
- List each group with its age range, stage, approximate size and coach. A typical club has beginner juniors, developing juniors, adult fitness and a competition squad. Keep the group names simple enough for families to recognize.
- Group size and coach numbers are a coaching and safety decision, not only a scheduling one. Follow your club's and your association's rules.
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Season and competition dates
Put the season start and end on one line. Add the competition dates you already know, with the host and venue. Mark the weekends that remove a class or add a travel day. A draft calendar can show "competition, date to confirm" without pretending the date is fixed.
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Family away dates
Ask for away dates once, with a deadline. A simple form works: boxer's name, group, dates away, and whether the absence affects a competition weekend. Close the form and publish the cut-off. Late changes can be handled one by one.
Turn gym hours into class slots
A class slot is the class plus a short changeover. Keep set-up and takedown inside your booking.
Here is the arithmetic for a typical gym. It is illustrative, not a specific club.
| Gym block | Set-up | Slot 1 | Slot 2 | Slot 3 | Takedown | Class slots per evening |
|---|---|---|---|---|---|---|
| Monday to Thursday, 5:00–8:30 pm | 5:00–5:15 pm | 5:15–6:15 pm | 6:15–7:15 pm | 7:15–8:15 pm | 8:15–8:30 pm | 3 |
Each slot is a 55-minute class plus a 5-minute changeover. 15 + 60 + 60 + 60 + 15 = 210 minutes, which is exactly 5:00 to 8:30 pm. Four evenings × three slots = 12 class slots in the week.
Next, match the groups to the slots:
| Group | Classes a week |
|---|---|
| Beginner juniors | 2 |
| Developing juniors | 2 |
| Adult fitness | 2 |
| Competition squad | 3 |
| Total classes | 9 |
| Spare slots | 3 |
Twelve slots, nine used, three spare. Keep the spare slots for make-ups and coach changes. Check that a coach is free for every class.
Illustrative example, not a specific club. Your booking, space, group sizes and coach numbers will be different. The method is the same: count the gym, then count the groups.
Give every group a weekly shape
A regular shape is easier for families and coaches than a new timetable every week. Give each group the same evenings and start time. Put the youngest group in the earliest slot, so families get home sooner.
A typical week might look like this. It is illustrative, not a specific club.
| Evening | 5:15–6:15 pm | 6:15–7:15 pm | 7:15–8:15 pm |
|---|---|---|---|
| Monday | Beginner juniors | Spare | Competition squad |
| Tuesday | Developing juniors | Adult fitness | Competition squad |
| Wednesday | Beginner juniors | Adult fitness | Spare |
| Thursday | Developing juniors | Spare | Competition squad |
Count it twice: beginner juniors 2, developing juniors 2, adult fitness 2, competition squad 3 = 9 classes. Spare slots: Monday 6:15, Wednesday 7:15 and Thursday 6:15 = 3. 9 + 3 = 12.
Two checks make the shape safer:
- No boxer in two groups at once. It happens when a junior is moving up, or a family has two boxers in different groups.
- A coach on every class. Tuesday is the busiest evening in this shape, with three classes back to back. Check that the coaches are free for all three.
Competition days are their own calendar
A competition day has a different shape from a class. The host sets the date, venue, weigh-in, medical check and first bout. Your club's job is to get the right boxers, coaches and families to the right place at the right time.
Plan backwards from the first bout. A workable default is two hours from arrival to the first bout:
- 30 minutes before the weigh-in: arrive, find the team area, check the kit and paperwork the host asks for.
- 30 minutes for the weigh-in and medical check: the host's queue, not your club's schedule.
- 60 minutes from the weigh-in to the first bout: warm-up, the host's running order and the wait.
30 + 30 + 60 = 120 minutes, or two hours. If the host's pack says something different, the host's pack wins.
Put the competition on the club calendar as an event, not a class. Families need the date, the venue, the arrival time and the weigh-in time. Then repeat the arrival time in the announcement, because "the first bout is at eleven" and "we meet at nine" are different instructions.
Today, entries, matching and the bout order stay with the event host or your association. Play 2 Earn Sports keeps the competition day on your club calendar and lets coaches list the club's boxers on a bout card by weight class.
The checks before you publish
Checklist: the checks before you publish
- Group by group. No boxer is in two places at once. Every boxer has a group and a class count.
- Slot by slot. One group on the floor at a time. Every class has a coach.
- Gym by gym. Set-up and takedown sit inside the booking. Building closures and competition weekends are blocked.
- Family by family. The away dates you received are reflected, and the cut-off date is clear.
- Competition days. Each event has a date, venue, arrival time, weigh-in time and host contact.
- One place for changes. Families know where to look. Coaches know who updates it.
Then publish once, with a short "how to read this" note.
In Play 2 Earn Sports
How Play 2 Earn Sports supports a boxing club
Play 2 Earn Sports is club and league scheduling software for youth and amateur clubs, for 18 sports, including Boxing. For a boxing club, the useful pieces are:
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Each training group as a team
Set up beginner juniors, developing juniors, adult fitness and the competition squad as teams in one club account.
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Practices with a location
Practices are created with a location. Repeating practices are set up through the club's event tools.
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The gym as a venue
The gym has weekly availability windows, buffers and date-specific exceptions. Clubs can block holidays, closures and competition weekends on their teams and venues.
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One calendar
The team and club calendar shows games, practices and events on web and phone.
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Going, Maybe or Can't go
Boxers and parents answer each class or event, and coaches see counts and names. A coach can send one manual in-app reminder per item, at most once every 24 hours.
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Attendance, separate from RSVPs
Coaches and club staff mark who attended: present, late, absent or excused.
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Bout card by weight class
For a competition, the lineup builder shows the Boxing lineup as a bout card by weight class.
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Team chat with safe-sport rules
Each team has Team, Coaches and Parents channels. A private adult-to-minor chat brings a parent or guardian into the conversation until the player turns 18. Players under 14 can only message teammates directly. Messages can be reported or blocked.
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Change notices
When a team event, team game or club game changes, affected families get in-app, email and push notices by default. They can opt out of event email and push.
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Volunteer jobs for events
Clubs post volunteer jobs for events, such as scorekeeper or snack table, and team volunteers can take them.
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The app from the website
The app installs from the website on iPhone and Android. Tap Turn on notifications to get notices on the phone; on iPhone, add it to the Home Screen first.
Today, entries, matching and the bout order are your event host's process. Play 2 Earn Sports helps you plan the class week and keep the competition day clear for families.
Coaching one group on your own? Start a free club account for your team at club starter.
Pricing
Starter is free for clubs with up to 10 teams. Pro is $49.67 USD a month for 11 to 25 teams. Unlimited is $99.67 USD a month for 26 or more teams. Every organization feature is on every plan.
Questions
Frequentlyasked questions
Start with the gym: booking hours, set-up and takedown, and how many people can train safely at once. List your training groups with coaches. Turn each evening into class slots, then give each group regular classes, youngest group first. Keep spare slots for make-ups, and check that no boxer is in two groups at once before you publish.
Count the usable minutes after set-up and takedown, then divide by the slot length. In the worked example, a 5:00–8:30 pm booking gives three one-hour slots after 15 minutes of set-up and before 15 minutes of takedown. Four evenings give twelve class slots. Four groups use nine, leaving three spare.
Most clubs split by age and stage: beginner juniors, developing juniors, adult fitness and a competition squad. Group sizes and coach numbers are a coaching and safety decision; follow your club's and your association's rules. Review the groups when new members join and before competition dates.
Treat it as an event, not a class. Get the host's date, venue, weigh-in, medical check and first-bout time. Plan backwards: 30 minutes before the weigh-in, 30 minutes for the weigh-in and medical check, then 60 minutes to the first bout, about two hours from arrival. Publish the arrival time, and point families to the host's pack.
The lineup builder shows the Boxing lineup as a bout card by weight class, so coaches can list the club's boxers for a competition. Today, entries, matching and the bout order stay with the event host or your association.
Yes. The team and club calendar shows games, practices and events on web and phone. Boxers and parents answer Going, Maybe or Can't go, and coaches see counts and names. The app installs from the website on iPhone and Android.
A private adult-to-minor chat brings a parent or guardian into the conversation until the player turns 18. Players under 14 can only message teammates directly, and messages can be reported or blocked. Each team also has a Parents channel for coaches and guardians.
Starter is free for clubs with up to 10 teams. Pro is $49.67 USD a month for 11 to 25 teams. Unlimited is $99.67 USD a month for 26 or more teams. Every organization feature is on every plan.
Plan your boxing week in one place.
Starter is free for clubs with up to 10 teams.