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A small club with a few teams usually runs on one or two volunteers, a group chat and a spreadsheet. Club OS by Play 2 Earn Sports gives that club its own app in its logo and colours, with one schedule, Team Chat, rosters and fee tracking, free to join. The features run on Play 2 Earn Sports, in the web app on any phone or computer.
What small clubs juggle
In a small club, the registrar is also the scheduler, the treasurer is also a coach, and the president answers parent questions at 10 p.m. Every tool the club adds is one more thing for those few people to keep up to date. The app has to save them time from the first week, and it can't come with a monthly bill the club has to fundraise for.
How Club OS helps a small club
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One volunteer can set it up
Preview the app from your website, request a demo, and import your roster from a CSV. There's no developer and no contract.
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Share the work with volunteer roles
Give people roles such as Team manager, Volunteer or Club staff, with permission switches, so a parent can run one team's page without access to everything.
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One schedule for every team
Games, practices and events sit in one schedule with venues and fields. Double-booked fields and teams are flagged, which matters when a few teams share one pitch.
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Team Chat instead of group chats
Each team gets team, coaches and parents channels. Announcements people acknowledge, polls and action cards for carpools, snacks and volunteers take the sorting out of the chat.
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Fees without a spreadsheet
Club fees are tracked per family, e-transfers that families submit are recorded, and you see who's unpaid.
Who does what in a small club
| Volunteer | What they handle in Club OS |
|---|---|
| President or club admin | Club settings, roles and the full dashboard |
| Registrar | Join link, rosters and roster import |
| Scheduler | The schedule, venues, fields and calendar import |
| Treasurer | Fees per family and recorded e-transfers |
| Coach | RSVPs, attendance, lineups and player evaluations |
| Team manager | Team Chat announcements and action cards |
What it costs a small club
Club OS is free to join. A $3.99 per-player fee applies at registration. The club is never invoiced, it can cover the fee or pass it on to families, and free programs stay free. Players and families join free.
Families pay registration online by card, and the money goes to your club's Stripe account. The club can also record e-transfers that families submit.
What it doesn't do
Everything runs in the Play 2 Earn Sports web app on any phone or computer. It doesn't do live video streaming, a separate e-signature service or SMS texting.
Get your small club running in 4 steps
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Preview your app
Type your club's website address. Play 2 Earn Sports pulls your logo and colours and shows your club's app with sample data. Nothing is saved.
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Import your roster
Upload a roster CSV and match the columns, or add your few teams by hand.
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Add the season's schedule
Import from a calendar link, an .ics file or a CSV, with a preview first.
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Hand out roles and invite families
Give your volunteers their roles, then share your join link.
Questions
No. A small club can use as much or as little as it needs: start with the schedule and Team Chat, and add fee tracking or player stats later.
No. Club OS is free to join. The only charge is a $3.99 per-player fee when a player registers and pays through it.
Yes. Volunteer roles such as Team manager, Volunteer, Director of coaching and Club staff come with permission switches.
Play 2 Earn Sports supports 18 sports, so a small multi-sport club can run all its teams in one place.
Guardians are linked to their children, private adult-to-minor chats bring in the guardian until 18, and club admins can audit team channels read-only.
