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Club OS by Play 2 Earn Sports is a free sports team management app: scheduling, Team Chat, RSVPs and rosters cost the club nothing, and it's free to join. The one fee is $3.99 per player, applied when a player registers and pays through Club OS. Your club covers it or passes it on to families.
What is free and what costs money?
Most volunteer clubs ask the same thing before they switch: what is the catch? Here it is in one line. There is no subscription for the club, no plan to pick and no invoice. The only charge is a $3.99 per-player fee, taken automatically when a player registers and pays through Club OS.
If nobody pays your club through Club OS, there is nothing to pay. If a program has no registration fee, there is no per-player fee either. The fee follows money coming in from a family, so it never lands on the club as a bill.
| Part of Club OS | Cost to the club |
|---|---|
| Your branded club app | Free |
| Teams and rosters | Free |
| Schedule, RSVPs and attendance | Free |
| Team Chat | Free |
| A family joining | Free |
| A family paying a registration through Club OS | A $3.99 per-player fee, covered by the club or passed on to families |
| A free program | Free |
The pricing page has the details of the per-player fee. Families pay registration online by card, and the money goes to your club's Stripe account. Club fees are also tracked per family, and e-transfers that families submit are recorded, so you can see who is unpaid without a monthly software bill.
How Club OS keeps costs off the club's budget
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No invoice to the club
The per-player fee is taken from the registration payment itself. The club is never invoiced for the software.
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You choose who covers the fee
The club covers the fee by default. It can pass it on to families instead. It's your call, program by program.
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Free programs stay free
A drop-in clinic or a free house league with no registration fee has no per-player fee.
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No team limit
Add as many teams as your club runs. A growing club does not move up to a bigger plan, because there are no plans.
Which free sports team apps are there?
When you search for free sports team apps, you'll find a lot of options that look alike on the first screen. They differ in where the money comes from. Once you know the model, you know what "free" really covers. This table compares approaches, not named vendors, so check each vendor's own pricing page on the day you decide.
| Approach | What is usually free | Where the cost usually shows up |
|---|---|---|
| Free team app with paid upgrades | One team's schedule, roster and messages | Extra features, extra teams, or a paid ad-free upgrade for families |
| Per-team subscription | A trial period | A monthly or yearly charge for each team |
| Club platform with a plan fee | A demo | A yearly plan for the club, often priced by size |
| Club OS by Play 2 Earn Sports | The app, teams, rosters, schedule, RSVPs, attendance and Team Chat | A $3.99 per-player fee at registration, covered by the club or passed on |
For a wider look at how to compare tools, read our guide on how to choose youth sports management software. If you run more than a few teams, the sports club management software free overview shows how the club side works.
Is a free app safe for youth teams?
Free should never mean careless with kids. Ask any app you're considering how it handles chat between adults and minors, who can see a roster, and who can change it.
In Club OS, Team Chat has youth-safety guards built in, with separate channels for the team, coaches and parents. Rosters have permissions for who can view or edit them. Staff roles, including Team manager, are set on Staff & permissions, so a volunteer gets the access their job needs and no more.
Keep the club's own rules simple too. Two adults in any conversation with a player. Parents in the loop. Roles reviewed at the start of each season. If you're unsure which tasks belong to which volunteer, our guide to what does a team manager do breaks the role down, and the Team mom (team parent) duties checklist covers the parent side.
What can you run for free today?
Everything inside Club OS runs on Play 2 Earn Sports, which clubs use today in the web app on any phone or computer:
- teams and rosters, with formation positions and permissions for who can view or edit a roster
- one schedule for games, practices and events, with venues and fields, and double-booked fields and teams flagged
- RSVPs (Going, Maybe, Can't go) with reminders, and attendance taken by coaches and staff
- Team Chat with team, coaches and parents channels, announcements, polls and action cards for carpools, snacks and volunteers
- volunteer roles with permission switches, a coach dashboard, lineups and player evaluations
- registration and club fees, with the $3.99 per-player fee only when a family pays through Club OS
That covers what most volunteer-run clubs pay separate tools for: a scheduling app, a group chat, a sign-up form and a spreadsheet of who has paid.
How do you switch from a paid app in 4 steps
Switching mid-season is easier than it sounds if you move the roster and schedule first and the conversation second. Run both apps side by side for a week, then turn the old one off.
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Preview your app
Type your club's website address. Play 2 Earn Sports pulls your logo and colours and shows your club's app with sample data. Nothing is saved.
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Request a demo
Request a demo and we'll set your club up free. Then add your coaches and team managers and give each one a role.
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Add your roster and schedule
Import a roster CSV with a column map, and bring in your schedule from a calendar link, an .ics file or a CSV.
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Invite families
Share your join link. Players and families join free. Post a short note in the old app telling families where the team has moved, then cancel the old subscription at the end of its billing period.
About Play 2 Earn Sports
Play 2 Earn Sports is a free club and team management platform for 18 sports: scheduling, team chat, registration and club fees in one place. Clubs and leagues pay no plan fee; a US$3.99 platform fee applies per registration, and the club covers it or passes it on to families.
Questions
Yes. It's free to join, and the app, teams, rosters, schedule, RSVPs, attendance and Team Chat cost the club nothing. A $3.99 per-player fee applies only when a player registers and pays through Club OS.
There is no paid ad-free upgrade to buy, for the club or for families. Nothing in Club OS sits behind a plan.
No. There is no team limit, so a club can add every team it runs. There is no bigger plan to move up to as the club grows.
Your club decides. The club covers the fee by default and can pass it on to families instead, in which case it's added to that registration payment. The club is never invoiced.
No. Players and families join free. If your club passes the per-player fee on, it's part of the registration payment, not a charge for using the app.
Yes. Families pay by card when they register, and the money goes to your club's Stripe account. Fees are also tracked per family, and e-transfers that families submit are recorded.
