On this page
- What does youth sports registration software do?
- How Club OS runs registration
- What does it cost?
- What should a registration form include?
- How do you handle late registrations and deadlines?
- How do fees and reminders work?
- What it doesn't do
- Guides in this topic
- Open registration in 4 steps
- Play 2 Earn Sports
- Questions
Youth sports registration software collects player and guardian details, waivers and payments online and puts players straight onto rosters. Play 2 Earn charges US$3.99 per registration, which the club covers by default; there is no subscription. Last updated 2026-11-12, by the Play 2 Earn Sports team.
What does youth sports registration software do?
The form is the small part. The hours go on answering the same parent questions, chasing families who started and stopped, matching payments to children and working out who still has a spot. Registration software helps when programs, answers and money sit on one record per child.
In Club OS by Play 2 Earn Sports, registration runs from your club's own page: you publish programs, families choose a child and a program, answer your questions, accept your waivers and pay through Stripe, and the registration lands on your club's list.
| Job | Club | Family |
|---|---|---|
| Programs | Set the name, season, dates, price and places | See only what you've published |
| Questions and waivers | Write them in your own wording | Answer once for each child |
| Price | Set by the club, with discounts applied for you | See the total before paying |
| Payment | Charged on the club's own Stripe account | Pay on Stripe's secure page |
| Status | See who's registered, who owes and who's waiting | See status, schedule and receipts |
How Club OS runs registration
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A page for your club
Each club gets a registration page at its own link, in its name and colours. Share the one link in your newsletter or on your website.
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Programs with limits
Set the season, dates, price and number of places. When a program fills, you can run a waitlist and offer places as they open. A program can also be invitation-only, which suits tryouts and select teams.
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Your questions and waivers
Add questions and waivers in your club's own approved wording. Each answer is stored with the exact wording it answered, so a later edit never changes what a family agreed to. These are accepted waivers, not a separate e-signature service, so check that fits your club's requirements.
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Discounts and financial aid
Set sibling discounts, and let families ask for financial aid where you offer it. Your managers review each request, and an approved award comes off that child's price.
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Payment on your own Stripe account
Card payment runs through Stripe Checkout on your club's own connected Stripe account, so your Stripe account has to be set up and verified first. Club staff can refund card payments, and the family's records show it.
What does it cost?
Registration tools are usually priced in one of three ways. Check each vendor's own pricing page before you compare, because plans change often.
| Pricing model | How it works | Who it suits |
|---|---|---|
| Per registration | A flat fee each time a player registers | Clubs that want no fixed cost |
| Subscription | A monthly or yearly plan, often by team or player count | Large clubs with steady numbers |
| Percentage | A share of each payment, on top of card processing | Clubs with low fees |
Play 2 Earn Sports uses the per-registration model. There's no charge to set up or run Club OS and no monthly fee. A US$3.99 fee applies per registration. Your club covers it by default, or can pass it on to families. Stripe's own processing fees apply. The pricing page has the details.
What should a registration form include?
Ask for the player's name and birth date, guardian contacts, an emergency contact, the medical details a coach needs, your consents and waivers, and the program and fee. Keep it short and ask only for what you'll use. Our free youth sports registration form template lists every field, with wording you can copy.
How do you handle late registrations and deadlines?
Publish an early, regular and final date, add a modest late fee after the regular deadline, and place late players on teams with open spots or a waitlist. When a program fills, Club OS can run its waitlist and offer places as they open. Keep a private hardship exception for families who moved in late.
How do fees and reminders work?
The full amount is paid at registration. Unpaid registrations wait on the club page until the family continues to payment, and a registration only counts as paid once Stripe confirms it. For fees collected outside registration, use Fee reminder messages to parents sent privately from the club office, never from the coach.
What it doesn't do
There is no payment plan that collects later instalments. There are no file uploads, such as a birth certificate. Families see their receipts when they sign in, not by email.
Guides in this topic
- youth sports registration form template: the fields, deadlines and late-fee wording.
- Fee reminder messages to parents: polite templates from first notice to hardship.
- fundraising ideas for youth sports: sponsorship, events and a letter template.
Open registration in 4 steps
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Connect your Stripe account
Connect your club's own Stripe account and finish Stripe's verification.
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Write your refund policy, questions and waivers
Families see your policy and agree to it before they pay.
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Publish your programs
Your draft edits stay private until you publish them.
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Share your link
Post your registration link and watch registrations, balances and the waitlist from your club dashboard.
Play 2 Earn Sports
Play 2 Earn Sports is a free club and team management platform for 18 sports: scheduling, team chat, registration and club fees in one place. Clubs and leagues pay no plan fee; a US$3.99 platform fee applies per registration, and the club covers it or passes it on to families.
Questions
The club covers the US$3.99 per-registration fee by default. A club can choose to pass it on to families instead. Stripe's own processing fees apply on top.
No. There's no charge to set up or run Club OS and no subscription. The only Play 2 Earn Sports charge is the per-registration fee.
No. The full amount is paid at registration, and there is no payment plan that collects later payments.
Running Club OS is free for the club, and the only charge is the per-registration fee, which the club covers by default. Free form tools can collect details, but they don't connect payments, waitlists and rosters to each child.
Your club's own Stripe account, connected and verified. Then you publish your programs and share your link.
No. Registration runs from the club's page in a phone browser, so there's nothing to install.
You can import a roster from a CSV and send your link, so families connect to players already on your rosters.
