Gymnastics club scheduling software: classes, apparatus rotations and meet days

A gymnastics week that fits your gym

0:00 By the end of this video, you will have a plan for your gymnastics club's week. It covers classes, apparatus rotations and meet days, and it fits the gym time you really hold. We will cover the inputs, how to build a rotation, a worked week, meet days, the checks, and how Play 2 Earn Sports helps.

What makes gymnastics scheduling different

0:19 Gymnastics has its own rhythm. Several groups share the gym at the same time. Each apparatus holds one group at a time, so groups rotate on a clock. Coaches set the ceiling as much as equipment does.

0:33 Each group needs its coach for the whole session. A meet is a separate day, with the host's check-in and warm-up times.

How do I build a gymnastics class schedule?

0:40 Start with four inputs. First, the gym hours you hold and the apparatus you can use. Second, your groups, their sizes and the coach for each one. Third, the season and meet dates you already know.

0:54 Fourth, the dates families are away. Collect these on one form, by one deadline.

Build the rotation first

1:00 Build the rotation before the week. In this plan, a session runs two hours. Twenty minutes of warm-up, four twenty-minute rotations, then twenty minutes of conditioning and stretch. Here is a typical example.

1:13 It is illustrative, not a specific club. Four groups of eight start on vault, bars, beam and floor. Every twenty minutes, each group moves on. After four rotations, every group has visited every apparatus once.

1:27 Each twenty-minute rotation includes the short move to the next apparatus. Twenty, plus eighty, plus twenty makes one hundred twenty minutes. The session fits six to eight in the evening.

Give every group a weekly shape

1:39 Give each group a regular weekly shape. Here, the four team groups train on Monday, Wednesday and Friday, from six to eight. Three sessions give each group an hour a week on every apparatus. Here is a typical week.

1:53 It is illustrative, not a specific club. Recreational classes use Tuesday and Thursday. Two one-hour classes run each evening, with a fifteen-minute changeover. That gives four recreational classes a week.

Meet days are their own calendar

2:06 A meet day is its own calendar. The host sets the date, venue, session and warm-up times. Plan forty-five minutes from arrival to warm-up: fifteen for check-in, and thirty to settle and stretch. Put the meet on the club calendar as an event, not a practice.

2:24 Families need the date, the venue, the arrival time and the session. Today, entries, judging and scores stay with the meet host or your association.

Check the draft before you publish

2:33 Before you publish, check the draft. Look group by group: no gymnast in two places at once. Look apparatus by apparatus: one group at a time. Check that every group has its coach.

2:45 Then publish once, and tell families where to check the calendar. Keep one person in charge of changes, so the plan stays clear.

How Play 2 Earn Sports helps

2:54 Now, how Play 2 Earn Sports helps. Each training group can be a team in your club account. Practices are created with a location, and repeating practices are set up through the club's event tools. The gym is a venue with weekly windows and date exceptions.

3:10 For a meet, the lineup builder shows an event lineup by apparatus. Coaches list who competes on vault, bars, beam and floor, or in the all-around. Gymnasts and parents answer Going, Maybe or Can't go, and coaches see counts and names. Coaches mark attendance separately.

3:30 When a team event changes, affected families get in-app, email and push notices by default. They can opt out of event email and push. Each team has Team, Coaches and Parents channels. A private chat between an adult and a minor brings in a parent or guardian until the gymnast turns eighteen.

3:49 The app installs from the website on iPhone and Android. Gather the inputs, build the rotation, shape the week and publish once. The full guide is on the page linked in the description. Try it with your own gym: Starter is free for clubs with up to 10 teams. Thanks for watching.