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A youth sports club app has two audiences: the parents who drive, pay and plan, and the young players who need safe rules around who can message them. Club OS by Play 2 Earn Sports gives your club its own app with guardians linked to their children, safe-sport rules for minors built into Team Chat, and one schedule families can check. The features run on Play 2 Earn Sports, in the web app on any phone or computer.
What a youth club needs from an app
Adult apps assume the player is the account holder. In a youth club, the parent is often the one reading the schedule, answering the RSVP and paying the fee. Coaches also need clear limits on how they message players under 18, and the club needs a way to see what happened if a family raises a concern. An app that treats a ten-year-old the same as an adult player leaves those rules to each coach's memory.
How Club OS protects young players
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Guardians linked to their children
Each guardian is linked to their own child. That link decides which teams, schedules and conversations the parent sees.
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Parents run accounts for players under 14
For players under 14, the parent operates the account. Players under 14 can only DM their own teammates.
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Adult-to-minor chats bring in the guardian
A private chat between an adult and a player under 18 brings in the player's guardian. Coaches don't have private one-to-one threads with minors.
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Report, block and a read-only audit
Members can report and block. Club admins can audit team channels read-only, so the club can look into a concern without joining the conversation.
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Names and photos only with a parent's say-so
A child's public name or photo shows only if a parent opts in.
Safe-sport rules at a glance
| Situation | What happens in Club OS |
|---|---|
| A coach wants to message a 12-year-old privately | The guardian is in the chat |
| A 12-year-old wants to DM someone | Only teammates |
| A player under 14 signs up | The parent operates the account |
| A parent sees something wrong | They can report or block |
| The club needs to review a team channel | Club admins audit it read-only |
| A player's name or photo on a public page | Shown only if a parent opts in |
What parents get
Parents see their child's games, practices and events in one schedule. They answer RSVPs (going, maybe or can't go) and get reminders. When a game changes, they get a notice in the app, with email and push where available. Team Chat has team, coaches and parents channels, announcements they acknowledge, and action cards for carpools, snacks and volunteers. Families can see what they owe in club fees, and players and families join free.
Where registration and payment stand
Families pay registration online by card, and the money goes to your club's Stripe account. Club fees are also tracked per family, and e-transfers that families submit are recorded. A $3.99 per-player fee applies at registration. Your club can cover it or pass it on to families.
Set up your youth club in 4 steps
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Preview your club's app
Type your website address into the preview to see your app in your logo and colours with sample data. Nothing is saved.
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Load teams and players
Import your roster from a CSV exported from your current system, using the column map.
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Link guardians to their children
Invite families through your join link. Each guardian links to their own child, so the safe-sport rules work from the first message.
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Post your club's messaging standard
Share a short safe-sport communication policy in a club announcement and ask families to acknowledge it.
Questions
A private chat between an adult and a player under 18 brings in the guardian. Coaches can still post in the team's channels, and the parents channel gives coaches a place to reach families.
For players under 14, the parent operates the account.
Only if you opt in as the parent. Without that, a child's public name or photo doesn't show.
Club admins can audit team channels read-only. Members can also report a message or block someone.
No. Families can use everything in the Play 2 Earn Sports web app on a phone or computer.
